Tips to Write a Policy Change Letter

When writing a letter asking a policymaker for support, focus on what will happen and the benefits if they do, not what will happen if they don’t. Policymakers are more likely to support your position if they understand the impact it will have on their constituents. This will help them see that your issue is important and that they should make it a priority. Use facts and personal narratives to help you explain this impact, but be sure that your letter is short and clear.


Tip: Be Brief

When a company develops new policies or changes existing ones, they need to notify their employees about it. A well-written letter can convey this information successfully and preserve the employer-employee relationship. It is also helpful in maintaining discipline and efficiency within the company.

The first step is to use the company letterhead to give a formal look to the letter. Next, enter the recipient’s address in two lines. You may also use the mail merge feature that comes with certain word-processing software to insert multiple addresses in one letter.

Begin the body of your letter by mentioning the new or changed policy and its reasons for being implemented. This will help the employees understand the need for the change and accept it in a positive way. It is also useful to include a rational explanation of how the new policy will benefit the employees and their workplace.


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